Navigating the maze: Choosing the right estimating software for your building firm
In the world of construction, selecting the ideal estimating software can be a daunting task. With a multitude of options available, the decision-making process often feels like a maze. Fear not, as we're here to guide you through the labyrinth of choices and help you identify the estimating software that best suits your building firm's needs.
Here are 10 factors to consider when making this pivotal decision:
1. Suitability: Think of estimating software like Goldilocks and the Three Bears. Is it too basic, too complex, or just right for your business? Consider your present needs but also anticipate where you want your firm to be in five years. Does the software have the flexibility to grow with your evolving requirements?
2. Outputs: Estimating is just the tip of the iceberg. What additional documents and outputs would help your business? Would a Gantt chart, material schedules, cash flow and profit reports give you helpful additional support? Identify your comprehensive needs and ensure the software provides all the necessary documents.
3. UK Market Focus: Not all estimating software is tailored to the UK market. Verify if the software complies with UK building regulations, utilises metric measurements and GBP currency, and employs UK English spelling and familiar building terminology. Choosing software designed for the UK market can save you substantial adaptation efforts.
4. Materials: An extensive materials catalogue is invaluable. Check if the software offers regular price updates and the flexibility to edit prices. Think carefully about software that ties you to a specific merchant's prices. The best providers offer a wide-ranging materials catalogue and user-friendly price editing features.
5. User-friendliness: Consider the learning curve and the level of expertise required. Is the software quick and straightforward to use once you’ve got the hang of it? Evaluate the support package, including options like telephone support, training videos, and duration of support.
6. Time-savings: Automation is a game-changer for estimating efficiency. Does the software automate key parts of the process? Does it integrate seamlessly with other software, such as take-off tools, health & safety, or contracts management? An integrated approach reduces administrative overhead.
7. Reputation: Do your homework. Research the software package and provider. Look for positive reviews, industry accolades, and their standing within the construction sector. A reputable software provider inspires confidence in their product.
8. Ongoing Development: Stay future-proof. Investigate if the provider has an ongoing development programme. Are they innovative, releasing regular updates? Do they adapt to changes in technology and construction industry standards, including new materials and regulations?
9. Cost: On our book, value trumps price. Consider what you're getting for your investment. A well-supported product might be worth a higher cost than a cheaper alternative with limited features and minimal support. Decide between an annual subscription or a capital purchase, and check future costs – and make sure they’re manageable.
So in short, the path to selecting the ideal estimating software may seem overwhelming, but by carefully considering these essential factors, you'll navigate the maze with ease, ultimately leading your building firm to greater efficiency and success. If you’re looking for a starting point for your research, our top estimating software picks for small to medium-sized UK builders include EstimatorXpress, Take-off & Estimate Kit and BuildingWorks.